The Woolf Institute’s vision is one in which discussion and engagement overcome prejudice and intolerance. It combines teaching, research and outreach, focussing on Jews, Christians and Muslims, to foster understanding between people of different beliefs and improve the way that people live together in society.
Woolf Institute education, training, outreach and policy work draws on our research projects, which examine contemporary and historic issues to better understand areas of mutual belief and areas of difference.
Real change happens and is sustained when education, training, outreach and policy initiatives are based on robust, factual research. We use our research findings to explore how similarities and differences can be constructively approached to encourage peaceful collaboration between different groups and strengthen society. Findings inform the development of public education, policy and teaching programmes to move society towards the Woolf vision and away from polarisation and its negative consequences.
The Institute is a registered charity and company, based in a purpose-built building in the grounds of Westminster College, Cambridge. Its approach is to integrate academic research and its findings with practical education outputs that target people from all walks of life as well as some specific occupations, such as police, doctors and health workers and volunteers, scholars, students, teachers, clergy and religious leaders, diplomats and policy makers.
The Institute’s teaching and outreach is delivered in a variety of ways: in collaboration with the University of Cambridge through undergraduate and Masters teaching and supervision of PhD students; with the University of Durham for the common awards for Anglican Ministry training; with Anglia Ruskin University in the supervision of professional doctorates; with Cambridge Muslim College for imams in training; through Woolf Institute summer schools and online courses open to students from around the globe and at the American University’s School of International Service in Washington DC; via tailored courses for particular professions; and by Woolf media commentary, podcasts, documentary films; and public and private events, including panel discussions, exhibitions and concerts.
In addition to housing the Woolf Institute’s staff, events and resources, its building includes four residential rooms and the Faraday Institute which occupies part of one floor as office tenants. The building is also used as a conference and meeting venue for outside clients. All these generate some income towards the Woolf Institute’s operating costs. The balance of the funding is found from course fees and primarily from charitable donations.
Job Title: Operations Assistant
[Reporting to Director of Services and Administration]
The position is part-time (24 hours per week), between Monday and Friday and we offer a competitive salary £30 – 35K pro-rata and competitive pension and an excellent working environment.
We are looking for a part-time Operations Assistant, reporting to the Director of Services and Administration.
The Operations Assistant, along with Services and Administration, is an essential function supporting research and outreach of the Woolf Institute.
You will be located at the Institute’s purpose-built building within the grounds of Westminster College on Madingley Road, Cambridge.
Day to day duties
Assisting the Director of Services and Administration to:
- Maintain and negotiate new and existing supplier contracts
- Ensure the Institute remains compliant with all relevant legislation including, but not limited to, health & Safety, GDPR, Prevent, Fire Safety, Employment law, Charity and Company Law
- Managing on-site contractors including reviewing and approving Risk Assessments and Method Statements
- Monitoring building services such as the BMS system, cleaning standards, lighting and security, proactively and efficiently dealing with issues as and when they arise.
- Manage Study bedroom lettings, contracts, communication and management
- Maintain effective tenant and staff engagement and communication
- Updating and maintaining accurate records
- Manage conference room bookings with Westminster College, along with media suite and IT use/operation
- Monitor compliance with Institute policies and procedures, review, update and maintain accurate records.
- Carry out general and workplace risk assessments where appropriate
- Manage and record the on-boarding process of new staff with the Office Manager
- Create weekly and monthly operational and financial reports and projections for weekly Management Team Meetings and quarterly Board Meetings
- Provide operational updates at the weekly Team Meeting
- Carry out regular building inspections ensuring health and safety compliance and affecting repairs to maintain the general condition of the building
- General finance admin duties
We would like to meet applicants with the following skills and experience:
- IOSH or NEBOSH health and safety qualification
- Proficiency in Microsoft Office
- Good financial acumen (e.g. budgeting, monitoring, audit processing. All financial experience considered)
- Ability to multitask and prioritise work load
- Excellent organisation skills
- Attention to detail and accuracy
- Good verbal and written communication skills
- Ability to work to deadlines
Experience working in at least ONE of the following environments:
How to apply
To apply for this position please submit a current copy of your CV and a covering letter to Tina Steiner, Office Manager either by email: firstname.lastname@example.org or by post to:
The closing date for applications is 23:59 on Wednesday 21st August 2019. Applications will be reviewed between 22nd and 30th August, with interviews taking place on Thursday 5th September 2019.
Download the job description.
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